Next Steps

Your learning is about to take flight!

Through the pre-departure resources, in-person workshops, online courses and checklist work, students are supported in their dreams of studying abroad. 


Pre-Departure Steps for Accepted Students:

  1. Research Pre-Departure Resources
    Visit the Pre-Departure section of our website for important information, helpful tips and resources. Start with understanding your responsibilities and the policies that apply to VIU Education Abroad.
  1. Attend Your Mandatory Pre-Departure Workshops
    Logistics session: Review of your role & responsibilities, pre-departure checklist, mandatory medical insurance, safety, health & wellness, funding opportunities, emergency procedures and any questions you may have. Intercultural session: Explore the foundations of Intercultural Competence and prepare for your experience abroad.

    Attendance is mandatory. Please contact us if you have extenuating circumstances that may prevent you from attending.
  1. Complete Your VIU Pre-Departure Checklist
    Prior to departure, all students participating in a VIU international activity must complete the following tasks.  Please begin immediately and submit items as you go. All checklist items must be received 1 month prior to your planned departure.

    Travel is not approved until the checklist is complete.  Items are due a minimum of one month in advance of the planned departure.  

Pre-Departure Checklist

WAIVER
Review the VIU Education Abroad Waiver for Field School Participants and related conduct policies. 

Submit a signed copy at the pre-departure session.
PASSPORT
Ensure your passport is valid for 6 months passed your planned return to Canada. This is a VIU requirement, a common airline requirement as well as a standard for entry and exit to many countries. Apply for or update your passport as soon as possible, if needed.

Submit a copy of the photo page of your passport by email to educationabroad@viu.ca.
VISAS
Research, apply for and secure the appropriate visas / study permits for your destination country(ies) and activities abroad. Do this as soon as possible! This is the student’s responsibility and VIU does not collect these documents. Not all countries or circumstances will require visa applications, and because the circumstances vary by person, we cannot advise but will do our best to help answer your questions. In the event that you need a letter to support your application, contact us. 

File for your personal records. Do not submit to VIU. 
TRAVEL REGISTRY
Complete the Travel Registry online form with emergency contacts and related travel information.

Submit the online form and you will receive a confirmation email. 
PERSONAL SAFETY PLAN
Complete the Personal Safety Plan and review the wellness resources on our website.

Submit your completed fillable form to educationabroad@viu.ca.  
FLIGHT ITINERARY
Book your flight(s) in consultation with your Field School leader. Consider ground transportation (how you will get to and from the airport(s) if this is not part of your field school itinerary.

Submit a copy of your flight itinerary(ies) by email to educationabroad@viu.ca
EMERGENCY TRAVEL MEDICAL INSURANCE
All participants are required to purchase and enroll in the VIU Guard.Me Emergency Travel Medical Insurance plan (Global A or Global B) prior to departure, for the duration of the program abroad and travel dates.

Use this link to access the VIU policy: https://www.guard.me/viuoutbound/

Ensure you have adequate trip cancellation & interruption insurance. This can be purchased through guard.me by selecting “Global Plan A” from the list of options.

Submit 
by forwarding your welcome email from guard.me which includes your links to your ID Card (also print this card for your wallet).
FUNDING
We support student mobility by connecting students with scholarships, awards and stipends. Explore our website for scholarship & funding opportunities. The Global Citizens Network & Stipend Program is one source of funding to help with your travel expenses. 

Apply early and in time with the deadlines!  
SUPPORT & ACCESSIBILITY 
If you are registered with VIU Disability Access Services or feel you may require accommodations to ensure your international travel and/or academic endeavours related to this program are as successful as possible, connect early

Contact a VIU Access Specialist to discuss your plans and learn about accommodation supports. Email disabilityservices@viu.ca or call 250-740-6446.

Contact VIU Education Abroad if you have any questions or concerns about medical conditions, dietary issues or accessibility questions with regards to your Education Abroad program.  We’re here to ensure everyone has a great and supportive experience. Email educationabroad@viu.ca or call 250-753-3245.

Contact us for more information

Education Abroad Office
Faculty of International Education
Building 255 
Email: EducationAbroad@viu.ca
Phone: 250-753-3245 x2494
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