Homestay Student Forms

Welcome the Forms section of the Homestay website. Here you will find access to updated versions of the Homestay Letter of Agreement, Moving Notification Forms, Request For Extension Forms and Move Out Checklists. 

Agreements

Student Letter of Agreement (LOA)

The VIU Homestay Student Letter of Agreement (LOA) outlines a student's responsibilities while participating in the program and living with a host family. The VIU Homestay Office recommends that students print a copy of their letter of agreement for reference.

Please view the most updated version of the student letter of agreement (English Version)

  Homestay Student Letter of Agreement 2019-2020.pdf

It is important that students read and understand their rights and responsibilities, as it is the student's agreement with the VIU Homestay Office. If you have any questions regarding information in the letter of agreement, please contact us for more information.

High School Students have some differences in their Letter of Agreement, based on custodianship requirements.

ths_homestay_student_letter_of_agreement_2019-2020.pdf

It is important that students read and understand their rights and responsibilities, as it is the student's agreement with the VIU Homestay Office. If you have any questions regarding information in the letter of agreement, please contact us for more information.

Short-term Students:

Students staying a maximum of 6 weeks commit to the Homestay Short-term Student Guidelines 2019-2020.pdf

 It is important that students read and understand their rights and responsibilities, as it is the student's agreement with the VIU Homestay Office. If you have any questions regarding information in the letter of agreement, please contact us for more information.

Translated versions of the Homestay Letter of Agreement are below. Please note the English version is the most accurate and up to date:

中文:

homestay_student_letter_of_agreement_chinese.pdf

日本語:

homestay_student_letter_of_agreement_japanese.pdf

한국어: 

homestay_student_letter_of_agreement_korean.pdf

Tiếng Việt: 

homestay_student_letter_of_agreement_vietnamese.pdf

 

Moving and Request for Extension

If you are leaving the Homestay Program, you must give your host family 30 days' notice.  Complete the  Moving Notification Form  with your host and return it to the Homestay office. Your deposit will not be refunded until the Moving Notification Form is submitted.

Students must thoroughly clean their bedroom and bathroom before departure. A student will leave their room the way they found it when they arrived. Students must also remove all their belongings from the host's home. Do not forget to return the house key(s) to host. Please be aware that students are financially responsible for cleaning costs, damages or outstanding bills.

Please print out this helpful Move-out Checklist to fill out with your host as you prepare to move out of homestay.

Your Homestay Term is the period you are permitted to occupy your homestay family home starting on the designated Move-in Day and ending on the designated Move-out Day letter as indicated in the student and host match letter.  If you are looking to stay in the Homestay program longer then your original designated Move-Out Date  a student must fill out the Extension Request Form.  Extensions are granted at the approval of VIU and available Host Family. Additional Fees may apply.

High School Students

High School students who wish to travel outside Nanaimo, without their host family, must have a Travel Permission Form signed by the High School Principal and their host family. Students can also pick them up from the High School office.

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