Homestay Student Resources

Agreements

The VIU Homestay Student Letter of Agreement (LOA) outlines a student's responsibilities while participating in the program and living with a homestay host. The VIU Homestay Program recommends that students print a copy of their Letter of Agreement for reference.

Please view the most updated version of the VIU Homestay Program Student Letter of Agreement (English Version).

It is important that students read and understand their rights and responsibilities, as it is the student's agreement with the VIU Homestay Program. Contact the Homestay Program with any questions regarding the letter of agreement.

High School Students have some differences in their Letter of Agreement based on custodianship requirements.

It is important that students read and understand their rights and responsibilities, as this is the student's agreement with the VIU Homestay Program. Contact the Homestay Program with any questions regarding the letter of agreement.

Students staying a maximum of 6 weeks commit to the Homestay Short-term Student Guidelines.  For a copy of the Guidelines, contact the Homestay Program.

Translated versions of the Homestay Letter of Agreement are below. Please note the English version is the most accurate and up-to-date:

中文:

homestay_student_letter_of_agreement_chinese.pdf

日本語:

homestay_student_letter_of_agreement_japanese.pdf

한국어: 

homestay_student_letter_of_agreement_korean.pdf

Tiếng Việt: 

homestay_student_letter_of_agreement_vietnamese.pdf

 

Living in Homestay

Homestay Student Handbook

Download/View the Homestay Student Handbook

Each student is provided with a link to the VIU Homestay Student Handbook. This handbook answers common questions that International Students have about the VIU Homestay Program, including emergency procedures, communication, tips and tricks, moving out, and dealing with challenges. This handbook was updated August 2018. Hard copies can be requested through the Homestay Program. At Homestay Orientation students will receive a copy of the Homestay Quick Facts, which can be downloaded below.

 

 

Homestay Student Quick Facts (mini book)

  Download/View Homestay Student Quick Facts

 

The VIU Homestay Program expects that students and host families will complete a short homework Q&A together at the start of a new homestay placement. This should be completed as part of a new student's orientation to the homestay host's home as a brief introduction to their household rules. 

The VIU Homestay Program recommends revisiting the homework at the start of each new academic year for continuing students, or if students and hosts are experiencing miscommunication at home.

Start your Homestay Homework Q&A!

Homestay Fees

All students pay a $50 monitoring fee for each month they are in homestay for at least eight nights, and for a stay of any length for students whose total stay is less than a month.  This fee covers costs related to ensuring the quality and support that students expect while living in a VIU homestay host’s home. Services covered by this fee include:

  • 24-hour on-call emergency support;
  • Quality assurance;
  • Mediating and supporting challenges between students and homestay hosts;
  • A robust orientation program for hosts and students;
  • Support for students leaving the program;
  • And more.

By having a monthly charge, students contribute to their share of the resources based on the length of their time in the program.

Fees are subject to change.

What do my fees cover?

Homestay fees paid to a homestay host provide a student with access to a private bedroom in a host’s home. The host also provides the student with use of bedding, a pillow, and towels. Fees cover utilities, internet, and laundry facilities.

For homestay with meals, the host provides food for 3 meals per day, though students may need to buy additional snacks.

Students in homestay without meals are responsible for doing all of their own grocery shopping, meal prep and cooking, and clean-up. This option is only available for mature students who are able to cook.

What does Homestay cost?

Effective May 1, 2021, homestay fees for students who are registered in undergraduate, graduate, trades and vocational programs, and upgrading and preparatory programs are as follows:

  • Application fee = $275
  • VIU Monitoring Fee = $50/month
  • Homestay with meals = $900/month and $32/night
  • Homestay without meals = $600/month and $20/night

Each student pays a $275 application fee.  A student in homestay with meals pays $900/month that goes to the homestay host and $50/month in monitoring fees for a total of $950/month.  Partial months are charged $32/night.

A student in homestay without meals pays $600/month that goes to the homestay host and $50/month in monitoring fees for a total of $650/month.  Partial months are charged $32/night.

Short-term placements, Custom Programs, ELCP Programs, and Summer Camp Programs at The High School at VIU which are 31 days or less in length are subject to a Short Term Fee Schedule. Contact homestay@viu.ca for more information or to request a quote.

Fees are subject to change.

Paying homestay fees

Homestay fees are payable to VIU in advance.  Once a student has applied to homestay, the Homestay Program staff will contact the student about fees and due dates.  The fees will also appear on the student’s record.

For information on paying fees, go to https://www.viu.ca/admissions/how-do-i-pay.

Effective July 1, 2021, homestay fees for students who are registered at The High School at VIU are as follows:

  • Application fee = $275
  • VIU Monitoring Fee = $50/month
  • Homestay with meals = $950/month and $33/night

Each student pays a $275 application fee.  A student of The High School at VIU pays $950/month that goes to the homestay host and $50/month in monitoring fees for a total of $1,000/month.  Partial months are charged at $33/night.

Summer Camp Programs at The High School at VIU which are 31 days or less in length are subject to a Short Term Fee Schedule. Contact homestay@viu.ca for more information or to request a quote.

Fees are subject to change.

Once high school students are conditionally accepted into the program, an invoice for homestay fees is sent out that shows fees and due dates.

Fees are subject to change.

Short-term placements, Custom Programs, ELCP Programs, and Summer Camp Programs at The High School at VIU which are 31 days or less in length are subject to a Short Term Fee Schedule.  Fees for these students are on a sliding scale: the shorter the stay, the higher the nightly cost. 

This difference in nightly rate is to recognize what is required of hosts to prepare a room and orient a student for a short-term stay.

Fees for short-term students are as follows:

Homestay fees – University programs:

  • Application fee = $275
  • VIU Monitoring Fee = $50
  • 7 nights or less: $280 (flat rate)
  • 8-14 nights: $37/night
  • 15-31 nights: $34/night to a maximum of $900

Homestay fees – The High School:

  • Application fee = $275
  • VIU Monitoring Fee = $50
  • 7 nights or less: $294 (flat rate)
  • 8-14 nights: $39/night
  • 15-31 nights: $36/night to a maximum of $950

Contact homestay@viu.ca for more information or to request a quote.

Extending Homestay Contract and Moving Out

A student's homestay contract is from the Start Date to the End Date on the student's Homestay Match Letter and Fee Schedule. To extend the contract or end it early, a student needs to complete a Homestay Change Form with the homestay host.  The form must be submitted to the Homestay Program at least 30 days before the earlier of: the original contract end date or the new requested end date.

Fill in the Homestay Change Form for any of the following scenarios:

  • To stay in homestay beyond the contract end date.
  • To move out of homestay before the contract end date.
  • To move out of homestay for a period of time, such as to return home or complete an internship in another city, and then return to the host’s home.
  • The host has given notice to the student to move out before the contract end date.

Once the change request has been approved, a new Fee Schedule will be sent to the student and homestay host.

Contact the Homestay Program with any questions about the Homestay Change Form.

To leave the Homestay Program before your contract end date, a student must give 30 days' notice to their host and the Homestay Program. Complete the  Homestay Change Form with the homestay host and return it to the Homestay Program.

Cleaning

Before departing, a student must thoroughly clean their bedroom and bathroom. The room should be left how it was found when the student arrived. A student also needs to remove all their belongings from the host's home. Remember to return house key(s) to the host. Students are financially responsible for cleaning costs, damages or outstanding bills.

Deposit Refund

For students who paid a homestay deposit, refunds are issued approximately 6-8 weeks AFTER the student has moved out of the home and left the Homestay Program. Students still living in Nanaimo after leaving the Homestay Program can choose to receive the refund by cheque.  The refund will be wired to students who have returned home (bank charges may apply).

For a refund by wire transfer (EFT), please complete the Banking Information Form electronically and email it to homestay@viu.ca in Excel format.

The refundable deposit may not be returned in full if (but not limited to): lack of 30 days’ notice in writing or there are cleaning costs or damages in the home as a result of student conduct. Other outstanding bills, VIU tuition or VIU fees owing may also be deducted from the homestay deposit and may delay the homestay deposit refund.

Move-Out Checklist

Students are encouraged to print this helpful Move-Out Checklist to fill in with the host while preparing to move out of homestay.

Students are asked to please complete the Student Evaluation of Host Family while preparing to move out of homestay.  The VIU Homestay Program appreciates honest feedback about the experience living with a homestay host. Evaluations of the homestay experience help improve the program.